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Hi Rebecca,

Golden Care Tools has a whole set of tracking tools that are easy to use and catered for the needs of Activity Coordinators. You can check them out here https://www.goldencarers.com/reporting-tools-for-activity-coordinators/4488/.

In our company, we don’t have a participation record, rather a membership list we refer to for each activity. This list we refer to when gathering the residents for each individual activity. If we notice a particular resident hasn’t attended for a period of time, we can then follow up and see if there are changes etc we can make. If there is anything of interest or change from the group activity in a particular resident, then this is what we document in progress notes.

However we do have a meaningful engagement sheet for each month. It lists each resident of the home on one side of the grid and the dates up the top. This way we can record for each month who has had a meaningful engagement visit and it also allows us to see who has had minimal visits.

Hi Kylie, You have changed your client’s life by providing something she can identify with and reminisce the good times. Congratulations! Also, what a good idea to have a ‘meaningful engagement’ with each client once a month. Thank you very much for sharing.