Our tick sheet is just a list of the residents and their room numbers then at the bottom of the page, we have the date and about 4 -5 spaces to write the activities and the time of activity. then with a high ligher pen each activity is given a colour and those attending the activity is highlighted in that colour. By the end of each day you have a clear view of who attend what by the colours. Works a wonder for us. 1:1s can be shown by a dot or a x so it distinguishes them from group activities.
I would depending on capabilities give them small chores such as napkin folding and maybe setting the tables, it may promote independence. Also small jobs in the reception areas such as stamping envelopes etc could help, maybe try to relate t
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Left & Right Game - Christmas