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Record keeping is important to ensure continuity of care, quality of care, compliance accountability, and safety.
And yet many facilities continue to maintain paper based records and documentation. If you were to ask activity staff about the challenges of their job, the amount of time spent completing documentation would certainly be one of them.
Moving documentation from paper based record keeping to an online system may reduce staff frustration and promote client-focused documentation among other benefits.
Introducing automated reporting tools into the workplace will ease the work burden for leisure staff. Documentation can be a particularly stressful and time consuming part of the job and it needn’t be.
Using online reporting software to capture data can significantly reduce the workload associated with documentation. Instead of sifting through files and folders to find and update information about residents, this information is instantly available to you using an online system. It means:
It may be that your workplace has already implemented software to assist with the reporting process, or you may have created your own online forms and systems to make it easier. For many others, a paper based documentation system is still in place.
The benefits of using an online tool for documentation purposes are multifold:
If you are not currently using online reporting tools to assist you in the workplace, then Toolkit is a great place to start.
Toolkit launched late 2014 to help activity and allied health staff to:
Don’t be deterred by a lack of experience with computers to give it a go - new users learn fast! It is easier than you imagine to get started with and we are here to help.
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WOW I have only just started using this service and I love it already, easy to use, easy to understand, just love it.
Pauline, Diversional Therapist
I would like to congratulate you on this website. I can see it revolutionising the documentation we are required to do on a daily basis. Thanks again for this great tool!!!
I love the whole program. I showed my boss today she was also impressed.I have found extra hours in my day.
Denise, Leisure Coordinator